Job Description

Responsible for managing all academic and staff personnel actions for the Division of Undergraduate Education, College of Letters & Science.

The Lead Academic Personnel Analyst is responsible for managing the academic personnel process for ladder rank faculty, adjunct, visiting faculty, lecturer SOE appointments, unit 18 lecturer appointments, academic administrator and academic coordinator appointments, TA's, GSR's and reappointments, merits, promotions and accelerations; using UCPath, OPUS Interfolio, and TRS systems to accomplish faculty and academic personnel actions, including summer ninths, summer twelfth payments, stipends, leaves, new hires, and additional compensation requests; oversee the faculty hiring and search process. Develop and utilize QBD/Excel spreadsheets to track faculty salary expenses, reconcile payroll ledgers, and prepare salary and benefit expense reports for the Assistant Dean and Finance Director as needed. Responsible for ASE appointments and payroll, oversee GSR and other academic student employment. Provide high level analytical and policy support to the HR Director and unit directors; this position is also expected to provide a strong foundation to the directors and campus leadership in the formulation of policy and streamlined procedures. Adhere to university policies and procedures in accordance with The CALL, The Academic Personnel Manual, The Memorandum of Understanding and departmental By-laws. Incumbent is to lead in supporting the faculty and departments in administering academic personnel policies in relation to academic appointments, salary administration, labor relations since most of the appointments are unionized, and training. Incumbent is to be highly independent and analytical. In collaboration with the HR Director, incumbent is to make decisions relating to academic personnel in the unit.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

18
Records

Qualifications

Required/Preferred

1. Excellent working knowledge of UCLA academic personnel, payroll and benefits policies and procedures, and ability to provide high level of analytical support to the HR and Finance Director with regard to academic personnel policies.

Preferred

2. Skill in negotiating, exchanging ideas, information and opinions with department and campus leaders, to formulate departmental policies and procedures, and arrive at decisions, conclusions and solutions.

Required

3. Ability to analyze current personnel practices and make recommendations to the HR Director and Finance Director and campus leadership to standardize and streamline procedures.

Required

4. Ability to lead faculty and other HR/Academic Personnel staff members through changes in current personnel procedures, implement and enforce new policy, clarify questions and provide guidance.

Required

5. Ability to utilize UCPath, TRS, Opus/Interfolio, UC Recruit, and QDB and Cognos reporting systems to properly process academic personnel actions.

Preferred

6. Ability to communicate clearly and effectively; skill in analyzing tasks and procedures and making informed decisions and recommendations.

Required

7. Skill in dealing with confidential matters with tact and sensitivity; ability to maintain composure when encountering opposition, insensitivity or hostility.

Required

8. Demonstrated skill in using Microsoft Office and online resources.

Required

9. Ability to compose, edit, and proofread departmental reports, memos, and correspondence; knowledge of standard English grammar, punctuation, prose style and correspondence, list and manuscript formats.

Required

10. Ability to work independently, accepting challenging circumstances and taking initiative to solve problems where solutions are not always readily apparent.

Required

11. Skill in organizing and prioritizing administrative tasks, paying attention to small details; working accurately with frequent interruptions.

Required

12. Interpersonal skills to establish and maintain cooperative working relationships with faculty, administrators, students, and staff; ability to work as a team player.

Required

13. Ability to think clearly and logically; skill in arithmetic calculation of FTE or salary to project salary, benefits cost, sabbatical accrual, retroactive payments, summer ninths, etc.

Required

15. Ability to lift publication boxes weighing up to 20 lbs.

Required

16. Ability to interact effectively with persons of various social, cultural and educational backgrounds.

Required

17. Possess strong analytical skills that is needed to lead the unit as well as strong problem-solving skills.

Required

18. Possess a deep understanding of academic personnel so one can be a subject matter expect and be able to provide recommendations and solutions even for very complex problems.

Can be trained

19. Understanding of all the labor contracts pertaining to all the Academic Personnel appointments.

Can be trained

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
12-20-2023

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