Specialist, Post-Award, Grants and Contracts Management
Job Description
Full job description
The Cystic Fibrosis Foundation is a leading healthcare nonprofit organization like no other. For decades, we have been taking major steps and pioneering new ways to advance the mission to find a cure for cystic fibrosis and to provide all people with CF the opportunity to lead long, fulfilling lives by funding research and drug development, partnering with the CF community, and advancing high-quality, specialized care.
We are the global leader in the search for a cure for cystic fibrosis and nearly every CF drug and therapy available today was made possible because of CF Foundation support. We did this not only for the close to 40,000 people living in the U.S. with CF – and the estimated 105,000 people worldwide – but for the people with CF and families who have worked tirelessly to support the mission.
These achievements have required dedication and unwavering commitment from a talented team of CF Foundation employees. We promote an environment that attracts - and retains - a diverse group of talented people who are passionate about eradicating this disease . Join us and you will join an amazing team, devoted to our community, and our mission.
Position Description
The Cystic Fibrosis Foundation (CF Foundation) and its employees embrace their commitment to its core values. These core values are the pillars on which the CF Foundation stand and will continue to sustain us as we move forward.
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Keep sight of what really matters: Our decisions are based on what is best for people with cystic fibrosis and their families.
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Aspire for excellence in all we do: We take pride in our work. We are committed to continuous learning and improvement.
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Stronger together: We collaborate and work together so that we can learn more and achieve more.
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Innovate with courage: We embrace challenges. We reach beyond boundaries in pursuit of our vision.
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Care about our people: We deeply care about each other and all who support our shared mission. We listen with respect. We support one another.
We are a nonprofit, donor-supported organization that has raised and invested billions of dollars to help develop cystic fibrosis therapies that have changed the lives of people with this disease. Nearly every CF medicine available today was made possible because of Foundation support.
POSITION SUMMARY:
The Specialist, Post-Award, Grants and Contracts Management works as part of a team and under general direction assists with Post-Award activities related to the Cystic Fibrosis Foundation’s portfolio of grants and awards, including basic research, research training, clinical care awards, and contracts with academic institutions, hospitals, private practices, and corporations throughout the United States and abroad. The Specialist collaborates with internal departments and serves as a primary point of contact for principal investigators, research administration staff, and others interested in funding opportunities, as well as for current grantees and awardees.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
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Assists the Manager, Post-Award with steering the performance of Post-Award activities, including data migration and award management, reconciliations, and tracking monthly deliverable success rate.
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Collaborates with internal departments, including Finance, Accounts Payable, Major Gifts, and Communications and tracking and processing refunds.
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Provide quality support to awardees and Program Officers, addresses inquiries and/or forwards as appropriate.
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Provides training and business management assistance to Program staff, awardees, and their central support teams.
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Creates and maintains grants/awards/contracts and proposal files that meet legal and auditing requirements and CFF policies.
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Monitors incoming renewal applications, screens other documentation for adherence to terms and conditions of the award and Foundation policies, forwards for appropriate approval.
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Monitors general email inboxes under portfolio, addresses inquiries, and forwards as appropriate.
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Keeps Program staff updated on upcoming grant report deadlines.
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Support the Manager, Post-Award through communication and provided trainings, improving operational performance.
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Processes and reviews renewal reports and expense reports, follows up as needed to resolve issues with incomplete or incorrect materials, forwards documents as appropriate for approval.
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Prepares reports on grants and awards with outstanding contingencies.
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Prepares de-obligation notifications to Grantees/Awardees and Grantee/Awardee institutions.
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Assist with preparing monthly payment authorization schedule for grants and awards; verifies accuracy of scheduled payments.
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Conduct GCMA quarterly internal audit.
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Process and execute Transfer of Institutions and change of Principle Investigator request.
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Lead and direct re-occurring meeting with Program Officers to review fiscal program performance.
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Prepares and updates renewal tracking sheets.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
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Bachelor’s degree in business, accounting, finance, public administration, or related field.
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Minimum of four years of experience as a grants/contracts professional, preferably in a medical grant making organization or in a research academic institution.
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Customer Service: able to take initiative, demonstrate a customer service focus, exercise discretion, and maintain confidences; anticipate and responds to customer needs; follows up until needs are met.
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Communication Skills: ability to communicate effectively in person, on the phone, and in writing with Program and Grant Officers and with staff at all levels having varying degrees of understanding of relevant regulations and procedures.
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Computer: experienced using Microsoft Office; experience with grants management, accounting and financial reporting systems is required in order to qualify for this position.
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Organizational Skills: ability to organize priorities during levels of high demand and meet agreed upon deadlines for multiple constituents; able to maintain related electronic and paper records.
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Problem-solving Skills: must be able to demonstrate attention to detail and accuracy; understand how to escalate issues and follow through to resolution; identify opportunities to improve administrative processes and bring forth recommendations, make appropriate decisions using sound judgment.
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Teamwork: works together as part of a team, cooperates and uses personal contributions to promote success of the team; focuses on group results.
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Regulatory: aware of applicable administrative and financial regulations and able to apply them to daily workflows.
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Grants Management certification preferred.
WORKING CONDITIONS:
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Normal office environment with little exposure to excessive noise, dust, and temperature.
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No heavy lifting required.
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Limited travel to meetings and conferences may be required.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
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This position will be posted for a minimum of 5 days or until the position is filled. Applications will be accepted on an ongoing basis, so candidates are encouraged to apply promptly if interested.
Total Rewards: The CF Foundation is committed to offering competitive compensation (base pay and incentive), benefits, and professional development opportunities that maximize our ability to recruit, retain, reward, and motivate a highly-qualified and diverse workforce. Our comprehensive benefits package includes medical, dental, and vision coverage; generous time-off and leave policies; a holistic well-being program; health savings and flexible spending accounts; employer-provided life and disability insurance; retirement savings benefits; and a variety of work-life benefits to support employees and their family members.
The CF Foundation is an equal opportunity employer that is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. We strive to recruit and maintain a diverse workforce. Qualified applicants will receive consideration for employment without regard to race, physical or mental disability, color, religious creed, ancestry, national origin, religion, age, sex, marital status, genetic information or testing, gender identity and expression, sexual orientation or status as a Vietnam-era or special disabled veteran or any characteristic protected by law.
Reasonable Accommodations: The CF Foundation is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or would like to request an accommodation due to a disability, please contact us at HROps@cff.org.
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