Assistant Director Finance and Operations
Job Description
Full job description
Summary
For decades, Community Education and Recreation (“Rec & Ed”) has provided a wide variety of enriching and recreational sports opportunities to youth and adults in the Ann Arbor area. Rec & Ed is committed to being the place “Where Community Comes Together” in ways that support well-being and personal growth.
Rec & Ed is a self-funded department of the Ann Arbor Public Schools, primarily through participant fees. Rec & Ed’s budgets are developed in partnership with the school district’s Finance department; the budget of approximately $6,000,000 is managed throughout the year by a Rec & Ed administrator.
Position Summary
Under the direction of the Director, lead financial operations for the Rec & Ed department, including budget planning and reporting and ensuring compliance on district financial procedures; assist with hiring and other personnel matters. Work collaboratively with the Director, Executive Director, and department managers to create and maintain efficient daily operations that support quality programs, a positive work culture, and outstanding customer service.
Qualifications
● Bachelor’s degree in Business Administration, Accounting, Finance, Education, Organizational Behavior, Human Resources, or related field; Master’s preferred.
● Proven experience with budget planning, monitoring, problem solving, and reporting; experience with school district and/or non-profit organization budgets preferred.
● Minimum of 3 years experience supervising staff and leading teams.
● Knowledge of Rec & Ed department, Ann Arbor Public Schools, and Ann Arbor community preferred.
● Experience problem solving and decision making in collaborative environments
Essential Duties
● Work with key Rec & Ed staff and AAPS finance department to create, monitor, problem solve, and report on Rec & Ed’s annual budget
● Assist Director with hiring and other personnel matters; ensure Rec & Ed staff follow HR rules and processes for hiring and evaluation of employees
● Provide training and support to new and continuing staff regarding district and department financial and hiring procedures and use of key software systems.
● Signing authority: review, approve and sign travel/mileage reimbursements, PAFs, and other documents
● Develop and maintain positive working relationships with district Finance, Human Resources, and other relevant district departments.
● Direct supervision of 2 staff and functional supervision of 2-4 staff
● Oversee Rec & Ed scholarship program
● Provide information and support to staff for issues related to district policies
● Respond to urgent situations when Director is not available
● Assist in the oversight of supervising front line customer service staff and Facilities/Rental program as requested by the Director
● Triage customer complaints and proposals to appropriate staff; respond to customers on behalf of the Director as needed.
● Maintain continuous communication with the Director, informed of all critical issues
● Participate on Management Committee to help set Rec & Ed strategy, policy and procedures
● Participate on the Marketing Committee to assist in providing admin level needs
● Assist with department software programs and trainings as requested
● Represent Rec & Ed administration at Recreation Advisory Commission as needed
● As requested, work in a collaborative manner with Rec & Ed managers and staff to solve problems and support division operations
● Complete short-term data projects as needed
● Actively contribute to positive work environment and culture
● Fulfill other duties as assigned
Join us in a challenging yet rewarding role where you can drive operational excellence and contribute to the company's success.
Job Types: Full-time, Part-time, Contract
Pay: $65,000.00 - $75,000.00 per year
Expected hours: 40 per week
Benefits:
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Physical Setting:
- Office
Schedule:
- Day shift
- Monday to Friday
Education:
- Bachelor's (Required)
Experience:
- Finance /Operations: 3 years (Required)
Ability to Commute:
- Ann Arbor, MI 48103 (Required)
Ability to Relocate:
- Ann Arbor, MI 48103: Relocate before starting work (Required)
Work Location: In person
*Please mention you saw this ad on AcademeCareers.*