Job Description

Under the general direction of the Director of Facilities & Capital Projects, the Assistant Director of Facilities & Capital Projects coordinates the execution and documentation of Capital Projects, Minor Improvements, Space Planning, Facility Operations, Mail Services, and Emergency Preparedness coordination/training using specific knowledge and experience. 

The position also manages and facilitates employee access, facility work orders, departmental purchasing, inventory management, surplus, motor pool, departmental alerts and coordination of updates on departmental website.  The position exercises independent judgment in interpreting and applying rules and regulations to the above and independently advises students, staff, program participants and/or the public regarding program content, policies, procedures and activities.

As a/n Assistant Director of Facilities & Capital Projects, it is expected that the following qualities will be demonstrated daily: a high degree of understanding and empathy for all students, faculty, staff and visitors, as well as the ability to encourage the inclusion of all voices in decision-making, promoting equity in all areas, and actively working against institutionalized norms of oppression against historically marginalized people.

 

Employee Type: Full Time Exempt, Permanent

Initial Salary: $80,255.20 (Includes 5% King County Premium Pay) Annually

Supervising Position: Director of Facilities

Essential Duties

Essential Duties and Responsibilities:

• Manage the overall program support function for the Facilities Department, including processing invoices for payment and financial system entry and reconciliation.
• Issue work order requests and use work order system to run reports and analyze data.
• Estimate annual budgets for facilities operations and utilities, track expenditures on an ongoing basis.
• Using Word, Excel, Megamations and other database programs or software, perform the daily maintenance and monthly reconciliation of expenditures in the annual Custodial, Maintenance, Grounds, Physical Plant and Utilities budgets.
• Order supplies and equipment.
• Perform complex scheduling of projects and work order requests.
• Track and reconcile Facilities credit cards, DOT cards, mileage and other equipment use logs.
• Provide guidance, training, and supervision as assigned, to student workers, interns, and volunteers.
• Coordinate with vendors for annual alarm and equipment testing.
• Communicate effectively with multiple vendors about repairs, minor projects, and emergency work.
• Work with regulatory agencies to comply with state and local code and regulations.
• Maintain staff training logs; coordinate staff onboarding and annual training.
• Serve as communications liaison between facilities, the campus community, and UW-Bothell.
• Develop and establish procedures to implement new programs and/or activities; formulate and develop new program policies and practices.
• Ensure compliance with safety regulations, the Facilities and Operations Accident Prevention Plan, and preventive maintenance plan.
• Assist with State reporting requirements such as Facilities Portfolio Management Tool (FPMT) and DirectLine (Megamations).
• Sustainability: Keep track of all GHG (Green House Gas) emission information, keep track of any sustainability facility issues, and work with various departments and instructors to coordinate sustainability changes to campus and sustainability related projects.
• Event Services: Act as backup for event staff, show potential clients event spaces, help coordinate event if needed, aid with creation of new forms and other duties if necessary 

Performs other related duties of a similar nature or level as assigned.

 

Minimum Qualifications:

• Bachelor¿s degree, or an equivalent combination of experience and education in Facilities operations, project management   or business management or a closely related field.
• Two or more years of related professional experience or training with Fiscal tracking, including reconciliation of complex budgets.
• Demonstrated strong organizational skills and ability to handle multiple tasks simultaneously and determine priorities
• Demonstrated strong interpersonal, telephone, email, and other people facing customer service skill and ability
• Experience with WA ctcLink system or purchasing experience
• Demonstrated Project Management skills.
• Excellent written and verbal communication.
• Valid WA State driver¿s license.
• Demonstrated commitment to and interest in diversity, equity and inclusion and the ability to support a multicultural workplace and educational environment

Preferred Qualifications:

• Familiarity with State funding and purchasing and procurement guidelines.
• Knowledge of State contract requirements.
• Use of CAD or another computer aided system for creation and maintenance of building floor plans and other mapping.
• Proficiency with Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, or similar productivity software
• Ability to work independently

 

Physical Work Environment

Semi-Sedentary Work: Involves staying in a stationary position to a significant degree. Jobs are sedentary if moving is required only occasionally and all other sedentary criteria are met. 

The College is currently in hybrid operations, with many assignments completed in an online environment during this time. Full-time employees are expected to be on-campus at least three (3) days per week with the option to work remotely for the remainder of their working days. Employees will need to provide their own remote workspace and internet access, noting the College will provide technical equipment and support for online work needs. During on-campus operations, this position will perform work in a standard office setting, use standard office equipment and physically attend meetings both on and off campus and requires the ability to communicate in person or through appropriate means.

Positions in this class typically require operating a computer, communicating, observing, and repetitive motions. 

This position involves exerting between 10-30 pounds of force occasionally and/or a negligible amount of force frequently to transport, put, install, remove, or otherwise move objects, with or without reasonable accommodation.

 

Condition of Employment

As an institution that upholds the value of diversity, equity and inclusion of every individual, Cascadia College expects its employees to embody and promote these values. Both current and prospective employees of the College are encouraged to seek deeper understanding in these areas as part of professional growth. 

Cascadia College maintains a drug-free work and learning environment and prohibits smoking in all college buildings and state-owned vehicles.

 

Benefits
Cascadia College offers comprehensive Benefits packages to support you and your family in a variety of ways. All eligible employees, retirees, and their dependents are offered: medical, dental, and vision plan options; life insurance; long-term disability insurance; medical and dependent care reimbursement accounts; leave programs; employee assistance programs; tuition waiver; optional credit union participation; optional home/auto insurance, and retirement planning.

To learn more about the benefits offered here, please click on the Employee Benefits tab located on our Jobs at Cascadia webpage or click here: https://www.cascadia.edu/about/jobs/default.aspx

 

Campus Safety

In recognition of the Jeanne Clery Act, information on our campus safety can be found at www.uwb.edu/safety.

 

Cascadia Commitment

Cascadia College is committed to creating and supporting a diverse faculty, staff and student population. Individual differences are celebrated in a community of learners focused on diversity, equity and inclusion. Cascadia does not discriminate on the basis of race, color, religion/creed, sex/gender, sexual orientation, national origin, citizenship or immigration status, age, genetic information, marital or honorably discharged veteran or military status, or the presence of any sensory, mental or physical disability, and is prohibited from discrimination in such a manner by college policy and state and federal law. Persons with disabilities needing assistance in the application process may make request to the Human Resources Office by calling (425) 352-8880.

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