Office Manager

The Office Manager of the Central Family Life Center is responsible for the day-to-day operations of the office ensuring efficient and effective operations and coordinating all issues affecting the daily operations of the office. The Office Manager will work under the direction of the Executive Director to ensure the needs of the office and our members are met in a timely manner.

SUCCESS FACTORS

Strong administrative and organizational skills

Demonstrated ability to multi-task, work independently, and meet deadlines

Strong attention to detail

Familiar with NYC budget process

Familiar with NYC contracts system

Experience working in non-profit organization

Strong communication skills (oral and written)

Commitment to continuous improvement

Practice effective team behavior and demonstrate effective interpersonal relationships

Maturity handling confidential data

POSITION RESPONSIBILITIES

The following position responsibilities are essential functions of the position. Successful job applicants will be able to perform these essential functions with minimal supervision:

Manage the office to ensure effective telephone and mail communications both internally and externally and maintain professional image

Create email and social marketing communications

Maintaining the office condition and arranging necessary repairs

Coordinate production of brochures, flyers, etc. with the administrative team

Schedule meetings in conference room as needed

Maintain office equipment including computers, copier, fax, telephones, etc.

Maintain and replenish inventory and office supplies

Assist with preparing documents for Board meetings, trainings, and other meetings

Assist with coordinating volunteers and vendors for special events

Assist the Executive Director, Board, and other staff with miscellaneous projects as requested

Create efficiency strategies for operational success

Manage administrative staff

Create efficiency strategies for operational success

Represent the organization when needed at events etc.

Lead acquisition of State and city funding expansion efforts

Manage and maintain timely and accurate grant reporting

And other duties such as may be needed by the Executive Director

KNOWLEDGE, SKILLS AND EXPERIENCE

Knowledge of computers and software applications including, Excel, Word, and PowerPoint and Publisher desired

Knowledge of NYC budget process

2+ years’ experience in office management or equivalent position with similar responsibilities described above

College degree desired

Bilingual English/ Spanish is a PLUS

Job Type: Full-time

Pay: From $50,000.00 per year

Experience:

• Database administration: 2 years (Preferred)
• Contract management: 1 year (Required)
• Nonprofit management: 2 years (Required)

Shift availability:

• Day Shift (Preferred)

Work Location: In person