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Human Resources Assistant
Job Description
Full job description
JOB TITLE: Human Resources Assistant
DEPARTMENT: Human Resources
CLASSIFICATION: Non-Exempt
RESPONSIBLE TO: Human Resources Director
HOURS: Full-Time
SUMMARY:
The Human Resources Assistant is responsible for the administrative support of day-to-day human resource operations. General areas of responsibility include staff recruitment, benefit administration, organizing staff events and support of the overall human resource functions.
QUALIFICATIONS:
- ·Must understand and support the mission of the Daughters of Charity and Vincentian Values as stated in the Employee Handbook
- Must possess personal qualities of integrity, respect for others, good judgment, and good communication skills
EDUCATION AND EXPERIENCE:
- Associate degree in Human Resources or related field. Bachelor’s degree preferred
- Minimum of three years of experience in a variety of Human Resources functions or as administrative assistant; experience working with a nonprofit organization a plus
SKILLS, KNOWLEDGE AND ABILITIES:
- Must be supportive of the mission of the Daughters of Charity of St. Vincent de Paul, Province of the West (DC) and Ministry Services of the Daughters of Charity (MSDC)
- Must model DC Values in carrying out work activities and responsibilities
- Must be able to respect and maintain confidentiality of sensitive information
- Proven ability to work effectively and diplomatically with a wide variety of individuals and groups
- Ability to develop and work with collaborative partnerships, both internal and external to the organization
- Proven ability to use sound judgment, tact, and discretion in handling sensitive employment issues, and to respect and maintain confidentiality of sensitive information
- Excellent written and oral communication skills; approachable communication style
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Ability to speak/comprehend Spanish a plus
- Detail oriented with an ability to maintain accurate records
- Ability to plan, organize and follow through on projects
- · Ability to handle multiple projects simultaneously; flexible
ESSENTIAL DUITES:
- Prepare job postings
- Coordinate online employment application intake
- Assist with new-employee orientations
- Coordinate personnel file maintenance
- Assist employees and supervisors with basic interpretation of HR policies and procedures
- Maintain confidential personnel files
- Respond to reference checks and verifications of employment status
- Assist the HR Director with HR projects
- Assist with benefits administration
- Schedule requested meetings for the Director of Human Resources
- Maintain organization charts
- Assist with scheduling and planning of staff related events
- Initiate and process expense approval forms as needed
- Provide support to standardize HR procedures and forms
- Other duties as assigned
PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:
- Ability to lift up to 25 pounds without restriction
- Ability to sit for long periods of time
- Ability to work on a computer for long periods of time
- Ability to use standard office equipment such as computers, calculators, copy machines, scanners, postage machines, telephone systems
- Ability to multi-task and prioritize as necessary
- Ability to follow instructions and to ask for clarification as needed
- Ability to lift, bend, stoop and reach for supplies, packages, etc.
Job Type: Full-time
Pay: $28.85 - $31.25 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
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