Business Manager
Job Description
Position Number:
121020Title:
Business ManagerFunctional Title:
Business ManagerCategory Status:
33-Exempt RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.000Unit:
CMNS-Earth System Science Interdisciplinary CenterCampus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify someone from employment. Prior to any adverse decision, finalists have an opportunity to provide information to the University regarding the background check.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
Position Summary/Purpose of Position:
The ESSIC department is looking to fill a Business Manager positions within our CISESS Business Office for Award account management. The Business Manager is responsible for assisting the Assistant Directors of Finance with day to day operations of the CISESS federally sponsored awards financial activities, proposal preparation, and administrative support. The Business Manager will work as a liaison to the management of the ESSIC Business Office, funding agencies, Partners outside of the University as well as the units throughout campus, including the Office of Research Administration. This position’s primary responsibility is to provide ESSIC’s research scientist with CISESS task awards with full accounting/financial support. This includes, but is not limited to:
- Responsible for monthly accounting of research and non-research awards and or task utilizing BA4 and KFS accounting systems (potentially managing up to 50+ CISESS task).
- Responsible for monthly accounting of research and non-research awards and or task utilizing BA4 and KFS accounting systems (potentially managing up to 50+ CISESS task).
- Pre-Award duties: Prepare and route contract and grant proposal applications including preparing and formatting budgets, reviewing the funding opportunity announcement, and collecting documentation required by the funding agency, etc.
- Post Award duties: Ensure that expenditures and activities on accounts are in compliance with campus and sponsor regulations/policies, including the areas of purchasing, personnel, and travel. Ensure adequate backing documents are provided for all activities, file backing documents in a UMD approved format.
- Subaward Management: Request and monitor sub-contracts, from tracking rates of spending on purchase orders. Request additional backup documentation for tracking purposes as needed.
- Ensure all budgets contain accurate information (salary, fringe, tuition remission, F&A rates, etc.)
- Ensure payroll charged to sponsored and non-sponsored accounts are in accordance with UMCP and sponsor policies and requirements. Maintain salary charts/projections for faculty with sponsored research to track their salary allocations throughout the year. Ensure effective method of tracking salary allocations.
- Provide range of administrative assistance in support of CISESS when needed i.e. Arranging travel, organizing meetings, purchasing procurement, ordering business meals/refreshments, and coordinating logistics for conferences, events, workshops and seminars.
- Maintaining an accurate equipment inventory, tagging equipment when received.
- Meet regularly with Business Office management and researchers to review the financial standing and activities on task or awards, which will include encumbrances and projections to end of fiscal year or award/task end date.
- Other duties as assigned.
Benefits Summary
Top Benefits and Perks:Minimum Qualifications:
Education:
A Bachelor’s degree or equivalent combination of education and experience may be substituted for a degree (i.e. at least 3 years of progressively responsible experience in an administrative support role responsible for some financial processing, analyzing data, processing travel and procurement).
A Bachelor’s degree or equivalent combination of education and experience may be substituted for a degree (i.e. at least 3 years of progressively responsible experience in an administrative support role responsible for some financial processing, analyzing data, processing travel and procurement).
Experience:
3-5 years’ experience in financial management.
Preferences:
Preferences:
- Bachelor’s degree preferred but not required.
- University background and experience are a plus but NOT required
- Experience and working knowledge with the University of Maryland BA4 (Shadow Accounting System), KFS (the University’s Official Accounting System), Concur (UMD Travel System), PCMS (the University’s Purchase Card Management System), etc.
- Knowledge of University and federally sponsored awards policies and procedures in the areas of travel, personnel, and purchasing. A plus: some knowledge of federal regulations pertaining to federal awards(UG, A-21/A-110).
- Proficient in organizing and executing multiple assignments under specific constraints.
- Demonstrated Knowledge of financial policies/processes for financial management, record keeping, pre-award, and post-award activities.
- A multi-tasker who is a highly motivated self-starter who takes direction well but can also work independently.
- Prior experience with assisting with creating and managing budgets. Ability to effectively analyze data and explain it to non-financial individuals.
- Ability to build and maintain effective relationships with a wide range of constituents, including but not limited to university officials, faculty, staff, and sponsors.
- Ability to work in a team-driven environment (daily interactions with other members of the business operations team, and Central offices i.e. AP, AR, ORA, etc.)
- Posses critical thinking skills, demonstrated the ability to solve problems, willingness/ability to learn through provided trainings and take initiative to ultimately promote UMD/ ESSIC’s overall business effectiveness.
- Demonstrated proficiency in Excel to prepare and analyze complex spreadsheets (i.e. properly knows how to use and create formulas).
- Strong analytical, mathematical, and problem-solving skills [In particular in Excel (preparing and analyzing data and figures] Must be detail-oriented and highly organized
Additional Information:
Salary Range is $64,000 to $75,000.
Job Risks
Not Applicable to This PositionPhysical Demands
- Sedentary work.
- Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
- Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
- The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading
Posting Date:
10/04/2024Open Until Filled
YesBest Consideration Date
10/10/2024Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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