Administrative Assistant
Job Description
Posting Number
PG194314SPInternal Recruitment
NoWorking Title
Administrative AssistantAnticipated Hiring Range
$44,511 - $50,831Work Schedule
M-F, 8-5; This position requires an on campus presence to effectively perform the essential duties of the position. As such, employees must reside within a commutable distance and must report to campus regularly to perform certain work-related tasks.Job Location
Raleigh, NCDepartment
Academic AffairsAbout the Department
As one of the nation’s top-ranked public colleges of education, NC State’s College of Education leads the way in North Carolina in preparing extraordinary educators, conducting transformational research, and engaging communities where they are to improve the educational outcomes of all learners and advance the greater good.
The college’s faculty are widely-recognized thought-leaders who use their research to transform the practice of teaching, learning, and leading. They have particular strengths in improving technology-enhanced learning and teaching; fostering community-based learning and PK-16 partnerships; increasing diversity, equity, and inclusion in education; and innovating leadership and workforce development, educational policy, and evaluation. About two-thirds of the faculty are grant active. They are engaged in over 200 active projects totaling more than $125 million, making them the most productive in terms of research activity compared with other colleges of education in North Carolina and among the Top 5% in the nation. In FY23, the college’s research expenditures exceeded $14 million.
The college has over 1,600 students studying across five graduate certificates, seven undergraduate majors, two undergraduate minors, 13 master’s degrees, three Ph.D., and two Ed.D. programs housed in three academic departments: Educational Leadership, Policy, and Human Development; Science, Technology, Engineering, and Mathematics Education; and Teacher Education and Learning Sciences, with approximately 130 tenure-track and professional-track faculty, 110 support and professional staff, and about 160 graduate and teaching assistants. The College of Education is also home to the Belk Center for Community College Leadership and Research and the Friday Institute for Educational Innovation.
The college has over 18000 living alumni, with over 6,000 working in public schools in North Carolina. Those who are teachers rate the highest in effectiveness on surveys of school employers in North Carolina.
NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
You belong here – At NC State University, our Employee Value Proposition aims to create an ecosystem of meaningful work opportunities, provide an accepting and dynamic culture, opportunities for personal growth and professional development, and programs to support your busy life.
Visit the Candidate Guide which contains valuable information on NC State’s comprehensive benefits such as employer subsidized health coverage, robust leave programs, childcare partnerships, tuition waiver program, wellness and recreation memberships, and much more. Discover what resonates with you!
Essential Job Duties
This position provides support for the Associate Dean for Faculty and Academic Affairs in the College of Education. The position interacts daily with the Associate Dean for Faculty and Academic Affairs (ADFAA) to coordinate, solve problems, execute, and enhance workflow in the Office of Faculty and Academic Affairs.
Key Responsibilities include but are not limited to:
Key Responsibilities include but are not limited to:
- Provide visible and high-quality customer service and support for faculty and academic affairs activities.
- Proactively pursue design changes that would better meet the needs and increase efficiency and productivity of assigned duties in interaction with faculty college and university staff.
- Ensure projects are delivered on-time.
- Facilitate Associate Dean for Faculty and Academic Affairs in accomplishing more in-depth strategic activities for academic related activities in the college.
- Collect data for various reports for Associate Dean for Faculty and Academic Affairs
- Work closely with other administrative support team members in the college dean’s office to coordinate various activities, including in-person and remote administrative meetings, annual college events, and other activities requiring logistical support for planning, staging and executing college activities.
Other Responsibilities
Other special projects as assigned by the Associate Dean for Faculty and Academic Affairs as needed.
Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications
- Strong organizational skills as well as excellent verbal and writing skills including the ability to communicate in a diverse population.
- Proficient in technology skills including Google applications and Microsoft Office applications.
- Work independently as well as in a team environment.
- Strong organizational and prioritization skills.
- Strong problem solving skills
- Attention to detail and accuracy.
Preferred Qualifications
- Previous progressively responsible administrative/office management experience.
- Previous administrative experience in higher education.
Required License or Certification
n/a
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
10/30/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
11/05/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include a resume, cover letter and contact information for three professional references.
Position Number
00042847Position Type
SHRAPosition Classification Band Title
Administrative Support SpecialistPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 34,602 - $ 58,870Salary Grade Equivalency
GN08Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
130101 - College Of EducationAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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