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HR/Payroll Admin Assistant

Wytheville Community College

Job Description

Working Title
HR/Payroll Admin Assistant

Role Title
Admin and Office Spec III

Role Code
19013-SW

FLSA
Nonexempt

Pay Band
03

Position Number
28800007

Agency
Wytheville Community College

Division
Wytheville Community College (Div)

Work Location
Wythe - 197

Hiring Range
Minimum $35,000

Emergency/Essential Personnel
No

EEO Category
F-Admin Supp

Full Time or Part Time
Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-
No

Does this position have a bilingual or multilingual skill requirement or preference?
No

Work Schedule
Will be required to work in the office from Monday-Friday, 8 am-5 pm.

Sensitive Position
No

Job Description

 



The mission of Wytheville Community College is to provide a quality, comprehensive education for the citizens of the counties of Bland, Carroll, Grayson, Smyth, and Wythe and the city of Galax. To achieve this mission and to fulfill its role as an educational leader and partner, Wytheville Community College commits to a student-centered environment by: providing programs and courses in occupational-technical education, college transfer education, general education, developmental education, distance education, continuing education, and workforce development; utilizing a broad range of instructional technologies, methods, materials, and facilities that are designed to meet the diverse needs of students; offering a supportive, comprehensive program of student development services that contribute to student persistence, success, and citizenship; fueling regional and state economic development by forging partnerships with businesses, industries, public agencies, civic groups, public schools, and other institutions of higher education not only within the service region but throughout the Commonwealth; promoting Appalachian Culture and cultural opportunities of Southwest Virginia; promoting accessibility; promoting accessibility and affordability; and ensuring quality in all programs and services.
Wytheville Community College is seeking an Administrative Assistant for the HR/Payroll Office. This position will be responsible for the office management of the HR/Payroll Office.

Some responsibilities are but are not limited to the following:
  • Greeting all visitors to the HR/Payroll Office;
  • Providing assistance to employees completing documents;
  • Understanding basic state of Virginia benefits to be able to provide accurate answers to employees;
  • Keeping all files up to date to meet the audit requirements of personnel files;
  • Purchasing supplies for the department and entering recruitment costs into the EVA system;
  • Managing state training through the Virginia Learning Center (VLC) state site on topics provided in the learning center;
  • Helping with the recruitment process;
  • Reconciling leave balances through the VCCS HCM system;
  • Preparing Orientation packets monthly; and
  • Providing support to the office with special projects.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.


KSA's/Required Qualifications
  • Experience and/or education equivalent to an Administrative Support Technology degree or other related degree;
  • Excellent customer service skills;
  • Ability to multi-task and work independently on tasks;
  • Ability to provide a high level of confidentiality with personnel information that comes through the HR/Payroll Office;
  • Willingness to accept additional responsibilities when asked; and
  • Experience with Microsoft Office products.

Additional Considerations
  • Human Resources and/or payroll experience; and
  • Higher Education HR and or payroll experience.

Operation of a State Vehicle
No

Supervises Employees
No

Required Travel
No travel required unless to trainings within the state.
Posting Detail Information

 

Posting Number
CLS_3403P

Recruitment Type
General Public - G

Number of Vacancies
1

Position End Date (if temporary)

 
Job Open Date
11/07/2024

Job Close Date
12/02/2024

Open Until Filled

 
Agency Website
 

Contact Name
Malinda Poole Eversole

Email
HR@wcc.vccs.edu

Phone Number
(276) 223-4869

Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:

Additional Information

 
Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/


EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.


ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.


E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

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