Grants Analyst
Job Description
Posting Number
20141920SPosition Title
Grants AnalystLocation
District OfficeDepartment
Administrative Services DIST (DEPT)Position Number
1C0385Percentage of Full Time
100%FLSA
Non-Exempt (accrues overtime)Months per Year
12Min Salary
$108,300 (annual)Max Salary
$138,312 (annual)Position Type
Classified PositionsWho We Are
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on "Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces our commitment to provide quality education and promote life-long learning — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice. We achieve this through broad collaboration among faculty and classified staff, administration, students and community partners.
The College and the District
The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions (HSI) and Asian American and Native American Pacific Islander Serving Institutions (AANAPISI) enrolling approximately 32,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College District’s Educational Services & Planning website.
Who We Want
We value the ability to serve students from a broad range of academic, socioeconomic, cultural, disability, gender identity, sexual orientation, racial and ethnic backgrounds. We prioritize applicants who demonstrate an understanding of the benefits that diversity brings to a professional educational community. The successful candidate will be an equity-minded individual who is committed to collaborating with faculty, classified staff, administration, students and community partners in strengthening the culture of equity and antiracism throughout the District. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping students achieve their educational goals.
The Position
This is professional accounting work at the action level involved in the analysis, maintenance, and auditing of specially funded accounts relating to grants and contracts affecting District-wide operations. Under direction from the Chief Financial Officer, the employee is responsible for accounting, budgeting, and monitoring of grants and categorical funding, including financial aid grants and child development center funding; analyzing and preparing financial statements, reports, and records of revenues and expenditures; providing accounting advice and direction to senior accounting technicians and support staff; communicating results of financial analysis to management and outside parties, making recommendations for appropriate action and identifying problems and implementing solutions. Public contact is extensive and involves staff at various levels within the organization, legal counsel, other educational institutions, governmental, funding and compliance agencies, students, and the general public, for the purpose of exchanging technical, policy, and other information. A high degree of independent judgment and creativity are required to maintain, select, and analyze financial data in order to make original recommendations, prepare claims, and resolve a variety of minor and potentially major problems that occur. Consequences of errors in judgment can be costly in employee time, public relations and/or institution funding; however, administrative controls limit the risk of serious consequences. A Grants Analyst can direct the work of paraprofessional accounting, clerical, and other staff.
Duties and Responsibilities
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
- Exchange technical information with College and District staff, legal counsel, and other educational institutions regarding College and District budget and financial records, reports, audits, policies, and procedural changes; attend meetings, workshops, and other events at on-site and off-site locations to exchange current information
- Prepare and examine budgets, expenditure reports, financial statements, budget variances, and reports of historical trends for specially-funded project directors, management, and federal, state, and local granting agencies; participate in the District budget development process for restricted funds; provide support for periodic budget reporting; coordinate with campuses to prepare budgets and mid-year reports
- Plan, coordinate, implement, and evaluate complex accounting projects for specially-funded programs and perform special analytical tasks as assigned by management; serve as liaison to College business officers, child development center directors, and financial aid directors and staff; serve as member and resource of business services related committees
- Conceptualize, research, analyze, compile, and communicate financial, contractual, statistical, and other data for the completion of special and regular reports, presentations, and other matters; assist project directors in researching, planning, writing, submitting, evaluating and managing applications and contracts for special funding; track and monitor funding requirements, agency reviews and timelines of various grant agreements and other requested funding
- Monitor purchase requisitions for compliance with regulations of the District and outside funding agencies; prepare and review budget transfers and journal entries; prepare year-end accruals; prepare supplemental schedules of federal and state awards for annual audits; serve as liaison to auditors to ensure an accurate and successful annual audit; monitor and interpret federal, state and local regulations and guidelines and assure compliance with requirements; update and revise procedures as necessary; assist and direct year-end closing activities
- Use a variety of spreadsheets and other software to analyze complex financial, statistical, and other data; set up and maintain database and other online resources of data; provide input into the development and modification of online data formats and record keeping; provide special and regular reports on data collected; compose correspondence, recommendations, and reports
- Set up and maintain an online and manual resource library of historical and current materials related to agency compliance regulations, funding resources and grant requirements, and fiscal and budgetary data
- Train, supervise, and evaluate the work of accounting and support staff; provide technical expertise, advice, and direction to accounting and support staff; schedule, coordinate, and monitor the work of other, outside staff on special projects as assigned
- Facilitate financial aid and federal grant draw-downs and other program draw-downs as necessary
Minimum Qualifications
- A combination of education and experience equivalent to a Bachelor’s degree in accounting, business administration, or a closely related field
- Successful work experience of increasing responsibility that has included financial analysis and reporting, project budgeting, planning, and design
- Skill in the use of spreadsheets, databases, presentations, and other software to compose and design reports
- Experience with training, directing, and coordinating the work of others
- Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
- Demonstrated skills in effective oral and written communication, including public speaking and persuasive communication
Knowledge, Skills and Abilities
- Knowledge of generally accepted accounting and auditing principles, practices and procedures
- Knowledge of state Education Code, state budget and accounting policies, and other applicable regulations
- Knowledge of grant and categorical funding resources available to institutions of higher education
- Knowledge of financial analysis and research procedures; skill in designing, developing, evaluating, and monitoring financial systems
- Skill in the development and use of a variety of spreadsheets and other software instruments to conduct financial analysis and prepare reports
- Skill in planning, organizing, and coordinating the work of accounting and support staff, technical resources, and other staff from various constituencies and levels within the organization
- Skill in training, directing, and evaluating the work of others
- Skill in oral and written communication, including public and persuasive speaking
- Ability to communicate effectively with people from diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
- Ability to strategically plan, organize, prioritize, and implement multiple-tasked projects with similar timelines and anticipated outcomes
Physical Requirements
This classification requires creativity, multi-level tasking, attention to detail and organization of financial data, listening, individual to large-group communication, persuasion, good memory, tact, patience, flexibility, a valid California Driver’s License, and the ability to drive a motor vehicle to off-site locations to perform the essential functions.
Benefits
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
Open Date
11/18/2024First Review Date
12/09/2024Open Until Filled
YesSpecial Instructions Summary
Required Application Materials All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/
Conditions of Employment
Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
EEO Statement
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Accommodations
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form
Annual Security Report
San Mateo County Community College District’s (SMCCCD) 2024 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2021–2023) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2024 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2024 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures, and resources.
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