The Johns Hopkins Krieger School of Arts and Sciences (KSAS) seeks a Grants and Contracts Analyst (GCA) who will manage financial and administrative activities involving sponsored federal, non-federal/private grants, contracts, and agreements for assigned faculty in the Department of Biophysics. This is a hybrid role and will report directly to the Sr. Administrative Manager.

Position Overview

The analyst will provide dedicated professional-level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.

Job Scope/Complexity

Will work independently the majority of the time, with support from Principal Investigator (PI) and/or senior/management-level grants & contract professionals on increasingly complex grants/contracts. Will provide standard professional administrative-level guidance on protocols, regulations, and guidelines to PI and other scientific/research professionals within the department. May interact with external research/administrative professionals.

Types of sponsored awards for which the position is responsible

This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH and NSF. These grants, contracts, and awards may involve detailed budgets, subawards, and special instructions in RFA, career awards, training awards, multi-project grants, complex Foundation grants, and subawards from other institutions.

Specific Duties & Responsibilities

• Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations, and commercial companies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Sr. Administrative Manager and JHURA for signature. Review involves accuracy, content, and adherence to all relevant guidelines.
• Provide instruction, preparation assistance, and support related to grant application procedures.
• Serve as liaison between research units, central offices, and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts; this includes regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
• Coordinate the process of setting up awards in designated department/division after the grant number is assigned, including reviewing awards, verifying award set-up, and ensuring personnel is setup appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices, and paperwork finalization related to subcontract setup.
• Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
• Provide information and direct assistance required to complete contracts and grant closeouts.

Special Knowledge, Skills, & Abilities

• Knowledge of accounting and budgeting theory and practices is required. Thorough knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices are preferred.
• Self-motivated with the ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH and NSF.
• Demonstrates excellent teamwork and collaboration, professionalism, team building, open communication, and motivation in a diverse population, both independently and as a team member.
• Demonstrates meticulous attention to detail and exceptional customer service.
• Willingness to receive guidance, training, and learning support from the Sr. Grants and Contracts Analyst.

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

• Knowledge of JHU financial systems and familiarity with SAP.
• Experience working in a positive team environment.

Classified Title: Grants & Contracts Analyst 
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $53,800 - $94,400 Annually ($70,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday, 8:30 am - 5:00 pm 
Exempt Status: Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​Biophysics  
Personnel area: School of Arts & Sciences