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GROUNDS SERVICES SUPERVISOR
Job Description
Excellent fringe benefit package includes District paid medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Supervisor positions also include 22 vacation days, 20 holidays, 12 sick leave days and 6 administrative leave days per year.
POSITION SUMMARY
The Grounds Services Supervisor reports to the Vice President of Administrative Services at San Jose City College. The work schedule is 12 months per year; 40 hours per week; Monday – Friday; 7:00 a.m. – 3:30 p.m. This is a full time, 12 months per year, classified supervisor position.
POSITION PURPOSE
Reporting to a campus administrator, the Grounds Services Supervisor assigns and reviews the work of staff responsible for providing grounds services. Oversees and participates in all work activities; and performs a variety of technical tasks relative to assigned area of responsibility.
DUTIES and RESPONSIBILITIES
1. Plan, prioritize, assign, supervise and review the work of staff responsible for grounds operations of assigned campus.
2. Interpret job assignments to staff under charge and assign duties to crews of varying sizes and skills; Establish schedules and methods for providing grounds services; review needs with appropriate management staff. Monitor productivity and work flow of crews; ensure adherence to established deadlines and preventive maintenance schedules; analyze and resolve work problems, and assist staff in solving problems.
3. Participate in the preparation and administration of the Grounds budget; submit budget recommendations; monitor expenditures.
4. Identify and allocate resources accordingly; requisition materials and supplies for projects and coordinate the efficient use of staff, resources and equipment. Distribute grounds supplies and material; maintain supplies and equipment inventory; requisition supplies and equipment.
5. Prepare analytical and statistical reports on operations and activities. Maintain records and reports on personnel and work performed.
6. Ensure adherence to proper methods and safety requirements; ensure the safe and productive use of equipment utilized in grounds maintenance and associated repair work. Assist in the maintenance and upkeep of equipment and oversee preventative maintenance activities district wide.
7. Maintain current knowledge of correct pesticide and hazardous materials used in ground maintenance.
8. Ensure proper training of staff in chemical application and usage procedures, as well as records maintenance to comply with applicable regulatory standards.
9. Transport and store hazardous waste materials.
10. Operate assigned equipment and vehicles.
11. Use, and supervise the use of, the operation of a variety of hand and power tools, and light and heavy equipment.
12. Inspects grounds maintenance tasks, e.g., edging, mowing, trimming, waste and litter removal, fertilizing, placing sod, raking, planting. Inspect maintenance and repairs on irrigation systems, equipment, structures, facilities, equipment, and grounds. Inspect tree pruning by staff and contractors working for the campus.
13. Plan and coordinate the set-up and removal of equipment, tables, chairs, stages, etc. for special events and programs.
14. Plan and coordinate landscape program projects, e.g., planting, spraying, fertilizing, mulching, watering, transplanting, lawn care and maintenance.
15. Respond to emergency situations in order to confine, resolve or prevent unsafe or otherwise hazardous conditions, i.e., fallen debris, spills, broken windows, broken locks.
16. Oversee the weekly maintenance of fleet of grounds vehicles with the district mechanic dept.
17. Stay abreast of new trends and innovations in the field of grounds maintenance and operations.
18. Perform related duties as assigned.
EMPLOYMENT STANDARDS
Knowledge of:
1. Principles and practices of supervision, training and performance evaluation.
2. Operations, services and activities of a grounds maintenance program.
3. Modern and complex principles and practices of facilities maintenance.
4. Pertinent Federal, State, and local laws, codes and regulations.
5. Methods, procedures, materials and equipment used in grounds maintenance.
6. Record keeping methods and techniques.
7. Computer literate including the use of software programs in the MS Office Suite such as MS Word and Excel.
8. Knowledge of safe work practices including applicable OSHA guidelines.
9. Work order systems.
10. Practices, standards, methods, tools, equipment and materials used in various grounds operations.
11. Thorough knowledge of various chemical agents; ability to use such in accordance with prescribed safety precautions and directions.
12. Ability to operate various automobiles and transport vehicles, e.g., car, utility truck, utility van.
13. Thorough knowledge of and ability to utilize materials, methods and equipment used in lawn care and general maintenance work.
14. Horticulture principles and practices; plants adapted to the climate of the area, with particular regard for those varieties suitable for school ground landscaped areas.
15. Various types of soil in the area, together with a good knowledge of the proper fertilizers.
16. Common tree, ornamental shrub and lawn pests and diseases and the methods of control and eradication.
17. Trimming and pruning techniques.
18. Methods and materials used in landscaping, fence construction, and paving.
19. Installation, operation, and maintenance of various irrigational systems.
20. Installation and maintenance of turf varieties, including the maintenance of artificial turf.
Skills and Abilities:
1. Supervise, organize, and review the work of staff.
2. Interpret and explain District policies and procedures.
3. Perform the full range of grounds duties.
4. Ensure the proper and safe use of cleaning chemicals and solvents.
5. Prepare clear and concise reports.
6. Make minor repairs to grounds equipment.
7. Distinguish hazardous chemicals.
8. Communicate clearly and concisely, both orally and in writing.
9. Establish and maintain effective working relationships with those contacted in the course of work.
10. Maintain physical condition appropriate to the performance of assigned duties and responsibilities
11. Maintain standards related to environmental compliance and personal health and safety.
12. Interpret landscaping plans and sketches.
13. Install, operate, and maintain various irrigational systems.
14. Coordinate and prioritize several functions at one time.
The Grounds Services Supervisor reports to the Vice President of Administrative Services at San Jose City College. The work schedule is 12 months per year; 40 hours per week; Monday – Friday; 7:00 a.m. – 3:30 p.m. This is a full time, 12 months per year, classified supervisor position.
POSITION PURPOSE
Reporting to a campus administrator, the Grounds Services Supervisor assigns and reviews the work of staff responsible for providing grounds services. Oversees and participates in all work activities; and performs a variety of technical tasks relative to assigned area of responsibility.
DUTIES and RESPONSIBILITIES
1. Plan, prioritize, assign, supervise and review the work of staff responsible for grounds operations of assigned campus.
2. Interpret job assignments to staff under charge and assign duties to crews of varying sizes and skills; Establish schedules and methods for providing grounds services; review needs with appropriate management staff. Monitor productivity and work flow of crews; ensure adherence to established deadlines and preventive maintenance schedules; analyze and resolve work problems, and assist staff in solving problems.
3. Participate in the preparation and administration of the Grounds budget; submit budget recommendations; monitor expenditures.
4. Identify and allocate resources accordingly; requisition materials and supplies for projects and coordinate the efficient use of staff, resources and equipment. Distribute grounds supplies and material; maintain supplies and equipment inventory; requisition supplies and equipment.
5. Prepare analytical and statistical reports on operations and activities. Maintain records and reports on personnel and work performed.
6. Ensure adherence to proper methods and safety requirements; ensure the safe and productive use of equipment utilized in grounds maintenance and associated repair work. Assist in the maintenance and upkeep of equipment and oversee preventative maintenance activities district wide.
7. Maintain current knowledge of correct pesticide and hazardous materials used in ground maintenance.
8. Ensure proper training of staff in chemical application and usage procedures, as well as records maintenance to comply with applicable regulatory standards.
9. Transport and store hazardous waste materials.
10. Operate assigned equipment and vehicles.
11. Use, and supervise the use of, the operation of a variety of hand and power tools, and light and heavy equipment.
12. Inspects grounds maintenance tasks, e.g., edging, mowing, trimming, waste and litter removal, fertilizing, placing sod, raking, planting. Inspect maintenance and repairs on irrigation systems, equipment, structures, facilities, equipment, and grounds. Inspect tree pruning by staff and contractors working for the campus.
13. Plan and coordinate the set-up and removal of equipment, tables, chairs, stages, etc. for special events and programs.
14. Plan and coordinate landscape program projects, e.g., planting, spraying, fertilizing, mulching, watering, transplanting, lawn care and maintenance.
15. Respond to emergency situations in order to confine, resolve or prevent unsafe or otherwise hazardous conditions, i.e., fallen debris, spills, broken windows, broken locks.
16. Oversee the weekly maintenance of fleet of grounds vehicles with the district mechanic dept.
17. Stay abreast of new trends and innovations in the field of grounds maintenance and operations.
18. Perform related duties as assigned.
EMPLOYMENT STANDARDS
Knowledge of:
1. Principles and practices of supervision, training and performance evaluation.
2. Operations, services and activities of a grounds maintenance program.
3. Modern and complex principles and practices of facilities maintenance.
4. Pertinent Federal, State, and local laws, codes and regulations.
5. Methods, procedures, materials and equipment used in grounds maintenance.
6. Record keeping methods and techniques.
7. Computer literate including the use of software programs in the MS Office Suite such as MS Word and Excel.
8. Knowledge of safe work practices including applicable OSHA guidelines.
9. Work order systems.
10. Practices, standards, methods, tools, equipment and materials used in various grounds operations.
11. Thorough knowledge of various chemical agents; ability to use such in accordance with prescribed safety precautions and directions.
12. Ability to operate various automobiles and transport vehicles, e.g., car, utility truck, utility van.
13. Thorough knowledge of and ability to utilize materials, methods and equipment used in lawn care and general maintenance work.
14. Horticulture principles and practices; plants adapted to the climate of the area, with particular regard for those varieties suitable for school ground landscaped areas.
15. Various types of soil in the area, together with a good knowledge of the proper fertilizers.
16. Common tree, ornamental shrub and lawn pests and diseases and the methods of control and eradication.
17. Trimming and pruning techniques.
18. Methods and materials used in landscaping, fence construction, and paving.
19. Installation, operation, and maintenance of various irrigational systems.
20. Installation and maintenance of turf varieties, including the maintenance of artificial turf.
Skills and Abilities:
1. Supervise, organize, and review the work of staff.
2. Interpret and explain District policies and procedures.
3. Perform the full range of grounds duties.
4. Ensure the proper and safe use of cleaning chemicals and solvents.
5. Prepare clear and concise reports.
6. Make minor repairs to grounds equipment.
7. Distinguish hazardous chemicals.
8. Communicate clearly and concisely, both orally and in writing.
9. Establish and maintain effective working relationships with those contacted in the course of work.
10. Maintain physical condition appropriate to the performance of assigned duties and responsibilities
11. Maintain standards related to environmental compliance and personal health and safety.
12. Interpret landscaping plans and sketches.
13. Install, operate, and maintain various irrigational systems.
14. Coordinate and prioritize several functions at one time.
EDUCATION AND EXPERIENCE
1. Equivalent to the completion of the twelfth grade.
2. Three years of work experience in a supervisory or lead capacity providing grounds services.
Licenses and Certification
1. Possession of an appropriate valid California driver’s license.
2. Possession of or ability to obtain California Pesticide Applicator’s Certificate (Category B, Landscape Maintenance) within nine months of initial employment and maintain the certificate during the course of employment.
3. Completed coursework leading to a degree or certificate in one of the following areas: horticulture, landscaping, plant identification, plant propagation, pest management, and soil management.
1. Equivalent to the completion of the twelfth grade.
2. Three years of work experience in a supervisory or lead capacity providing grounds services.
Licenses and Certification
1. Possession of an appropriate valid California driver’s license.
2. Possession of or ability to obtain California Pesticide Applicator’s Certificate (Category B, Landscape Maintenance) within nine months of initial employment and maintain the certificate during the course of employment.
3. Completed coursework leading to a degree or certificate in one of the following areas: horticulture, landscaping, plant identification, plant propagation, pest management, and soil management.
- Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.
- Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District’s hiring policy; or demonstrated equivalent transferable skills to do so.
1. Bilingual abilities, desirable.
For positions that require a degree or coursework:
Degree(s) must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application.
Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered.
Degree(s) must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application.
Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered.
1. Typical outdoor/indoor construction environment.
The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.
As of Fall 2022, with enrollment of approximately 14,400 students per semester, and an extremely diverse student population (Latinx 48%, Black/African-American 4%, Asian/Pacific Islander 31%, American Indian/Native American 0.3%, White/Caucasian 9%) attaining educational goals reflecting 56% – Transfer to a 4-Year College/ University, the District’s emphasis on student success makes it a recognized educational leader in the State.
The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse classified staff consisting of 42% Latinx, 28% Asian/Pacific Islander, 5% Black/African American, 1% American Indian/Native American, 18% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.
As of Fall 2022, with enrollment of approximately 14,400 students per semester, and an extremely diverse student population (Latinx 48%, Black/African-American 4%, Asian/Pacific Islander 31%, American Indian/Native American 0.3%, White/Caucasian 9%) attaining educational goals reflecting 56% – Transfer to a 4-Year College/ University, the District’s emphasis on student success makes it a recognized educational leader in the State.
The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse classified staff consisting of 42% Latinx, 28% Asian/Pacific Islander, 5% Black/African American, 1% American Indian/Native American, 18% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.
EQUAL OPPORTUNITY EMPLOYER STATEMENT
San José-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.
CONTACT
Employment Services,
Human Resources, SJECCD
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414
Email: hremploymentservices@sjeccd.edu
Employment Website: https://sjeccd.peopleadmin.com
District Website: www.sjeccd.edu
APPLICATION PROCEDURES
Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request.
1. A completed online San José-Evergreen Community College District APPLICATION.
2. A COVER LETTER (Stating how you feel you meet the qualifications as outline in the job announcement).
3. A current RESUME/CURRICULUM VITAE
4. TRANSCRIPT – (If Required) If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted. (See below for a list of suggested services that provide foreign degree equivalency evaluation to U.S. degrees).
Note: Some positions may require additional documents and/or certificates, in addition to the items listed above. Please refer to the job announcement.
OTHER APPLICANT INFORMATION
1. Only complete application materials will be considered. No exceptions.
2. Letters of Recommendation are NOT required and will not be forwarded to the hiring committee.
3. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
4. Application materials become the property of the District and will not be returned or duplicated.
5. Travel expenses to attend the interview are the responsibility of the candidate.
6. Meeting the minimum qualifications does NOT assure an interview.
7. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
Suggested services that provide foreign degree equivalency evaluation to U.S. degrees:
Academic Credentials Evaluation Institute, Inc.
Website: http://www.acei-global.org/
Education Records Evaluation Services
Website: www.eres.com
International Education Research Foundation
Website: http://www.ierf.org/
World Education Services
Website: www.wes.org
San José-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.
CONTACT
Employment Services,
Human Resources, SJECCD
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414
Email: hremploymentservices@sjeccd.edu
Employment Website: https://sjeccd.peopleadmin.com
District Website: www.sjeccd.edu
APPLICATION PROCEDURES
Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request.
1. A completed online San José-Evergreen Community College District APPLICATION.
2. A COVER LETTER (Stating how you feel you meet the qualifications as outline in the job announcement).
3. A current RESUME/CURRICULUM VITAE
4. TRANSCRIPT – (If Required) If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted. (See below for a list of suggested services that provide foreign degree equivalency evaluation to U.S. degrees).
Note: Some positions may require additional documents and/or certificates, in addition to the items listed above. Please refer to the job announcement.
OTHER APPLICANT INFORMATION
1. Only complete application materials will be considered. No exceptions.
2. Letters of Recommendation are NOT required and will not be forwarded to the hiring committee.
3. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
4. Application materials become the property of the District and will not be returned or duplicated.
5. Travel expenses to attend the interview are the responsibility of the candidate.
6. Meeting the minimum qualifications does NOT assure an interview.
7. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
Suggested services that provide foreign degree equivalency evaluation to U.S. degrees:
Academic Credentials Evaluation Institute, Inc.
Website: http://www.acei-global.org/
Education Records Evaluation Services
Website: www.eres.com
International Education Research Foundation
Website: http://www.ierf.org/
World Education Services
Website: www.wes.org
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