Job Description

Job Title

Job Description

• Collaborate with area chairs to plan and coordinate the department’s course schedule.
• Serve as the primary liaison between the department, the Registrar’s Office, and the College of Engineering Dean’s Office regarding undergraduate programs.
• Process course overrides in Banner during student registration periods as directed by the DUS.

• Support departmental events, including undergraduate registration information sessions, sophomore mentorship events, welcome-back gatherings, and other related activities.
• Manage event logistics to ensure a seamless experience for participants.

• Oversee all logistical aspects of the department’s undergraduate commencement ceremony.
• Collaborate with the DUS, Department Chair, Dean’s Office, Registrar, and student committee to organize awards, schedules, publications, and final event details.
• Act as the primary point of contact for students regarding ceremony-related matters.

• Assist with the department’s undergraduate assessment program for ABET accreditation.
• Request, organize, and process data for reporting and assessment activities, ensuring timely completion of all requirements.

• Facilitate the creation and management of undergraduate student jobs, including monitoring and approving hours in Ultratime.
• Provide support for student club requests as needed.

• Plan and organize departmental seminars and guest speaker events in collaboration with EE faculty.
• Coordinate schedules, travel arrangements, and comprehensive agendas for invited speakers.

• Serve as the primary liaison for the EE Communications Committee, ensuring consistent and relevant content for social media platforms and the department’s digital display monitor.
• Collaborate with faculty, staff, and students to create engaging communication materials.

• Provide backup support to the Graduate Academic Program Administrator.
• Perform other duties and special projects as assigned.

Minimum Qualifications

• Minimum of three years of professional experience.

• Microsoft Word, Excel, and PowerPoint
• Adobe
• Google Workspace (Docs, Sheets, Forms, Slides)
• Canva
• Ability to quickly learn internal systems such as Banner, GPS, UltraTime, and BuyND.

• Strong organizational skills for managing information and event planning.
• Ability to work independently, prioritize tasks effectively, and adapt to changing needs.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills for engaging with a diverse range of individuals in a professional and patient manner.
• Ability to thrive in fast-paced environments while balancing multiple priorities and meeting deadlines.

• Commitment to maintaining confidentiality.
• Physical ability to lift light boxes and travel to various buildings across campus.

Preferred Qualifications

• Bachelors or Associate’s degree OR up to three years of college and or technical school.

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Schedule: Days of Week & Hours

• Monday – Friday, 8:00 – 5:00 pm,
• Possibility of up to one remote day during the academic year and up to two remote days during the summer. Dependent on needs of department.

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