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Executive Secretary, Lvl 5 Gabelli School of Business Undergraduate

Fordham University

Job Description

Executive Secretary, Lvl 5 
Gabelli School of Business Undergraduate, Rose Hill 
Fordham University 
 

Fordham University has an excellent reputation as a dynamic institution located in New York City.  Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 

 

  • Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
  • We offer tuition remission for employees and their dependents 
  • A generous employer match towards a 403(b) retirement plan.
  • As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
  • As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 2 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.  
  • University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

 

Hybrid Policy:        

Please review the Hybrid Policy here.

https://www.fordham.edu/human-resources/policies-guides-and-agreements/hybridremote-work-policy-for-administrators/

 

Position Summary 
Reporting to the Assistant Dean for Honors Opportunities, the Executive 
Secretary supports multiple Assistant Deans and other staff members as 
assigned. The Executive Secretary supports the daily operations of the Gabelli 
School of Business Rose Hill’s undergraduate division. The office receives a 
significant amount of traffic, outreach, and phone calls from students, faculty, and 
administrators, especially during peak times of the academic year. 
 
Essential Functions 
Assists with general reception responsibilities such as welcoming
students, visitors, and parents, providing standard information and 
referrals, answering phones and emails, taking messages, ordering 
supplies, and coordinating communications. 
Supports assistant deans via Fordham’s Salesforce database (The Hub), 
the student record database (OnBase), and the student course scheduling 
system (Banner) with respect to student appointments, walk-ins, sign-ins, 
student notes, registration, and student record-keeping, especially during 
high-volume periods of the year (registration, withdrawal, and add/drop). 
Maintains knowledge of weekly advisor schedules, advisor’s preferred 
method of response when not available, preferred method of contact 
regarding forwarding of complex questions, and dissemination of accurate 
information to students and parents on behalf of advisors. 
Manages student electronic records, including but not limited to scanning, 
uploading/downloading, processing, filing, and following through to ensure 
they are properly processed and reflected in student records. 
Supports, and in some cases leads, in event planning for undergraduate 
events including, but not limited to, open house, orientation, spring 
preview, admitted student days, town halls, dean’s list, graduation, awards 
ceremonies, large group advising sessions, transfer sessions, academic 
advising, student case competitions and other events where the assistant 
deans are the primary organizers and/or presenters. 
Assists with emerging Dean’s Office situations that require keen problem-
solving skills, including assisting with time-sensitive student notifications, 
outreach to other offices, etc. 
 
Essential Functions Note 
This list is not intended to be an exhaustive list. 
The University may assign additional related duties as necessary. 
 
Required Qualifications: Education and Experience 
High School Diploma or equivalent 
Minimum of 3 years administrative experience. 
 
Required Qualifications: Knowledge and Skills 
Strong organizational, interpersonal, and communication skills 
Proficient in Microsoft Office and Google Workplace 
Ability to work independently and in a team-oriented environment 
Ability to prioritize and manage multiple tasks effectively 
Ability to maintain a high level of confidentiality and discretion 
Comfortable with learning new software platforms and databases 
Successful candidates should have a knowledge of and commitment to 
the goals of Jesuit Education.
 
Preferred Qualifications 
Knowledgeable in Salesforce
 
Minimum Biweekly Salary for All Others: $2,133.10 
 
Maximum Biweekly Salary for All Others: $2,133.10 
 
Union Affiliation: Local 153 
 
START DATEASAP 
 
APPLY HEREhttps://careers.fordham.edu/postings/7972 
 
ABOUT FORDHAM  
Founded in 1841, Fordham is the Jesuit University of New York, offering an 
exceptional education distinguished by the Jesuit tradition to more than 16,000 
students in its 9 colleges and schools.  It has residential campuses in the Bronx 
and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center 
Biological Field Station in Armonk, N.Y., and the London Centre in the United 
Kingdom.   
 
Fordham University is committed to excellence through diversity and 
welcomes candidates of all backgrounds. 
 
Fordham is an Equal Opportunity Employer – Veterans/Disabled and other 
protected categories 

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