Job Description

Executive Secretary, Level 5

Office of the Provost, Rose Hill

Fordham University

 

Fordham University has an excellent reputation as a dynamic institution located in New York City.  Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 

 

• Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
• We offer tuition remission for employees and their dependents 
• A generous employer match towards a 403(b) retirement plan.
• As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
• As part of its work-life balance program, the University provides generous PTO including 10 vacation days, 12 sick days, 4 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.  
• University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

 

Position Summary

Reporting to the Vice Provost for Administration, this role provides clerical support to two Vice Provosts. The Executive Secretary supports and assists with the day-to-day operations of the Office of the Provost.

 

Essential Functions        

• Maintains the calendars of the senior staff within the Office of Provost.
• Collaborates with the Executive Assistant to the Provost and other support staff on scheduling and other essential functions within the Provost’s area.
• Provides support to the Vice Provosts in the assembling of the annual report.
• Assists in critical needs with NY State program approvals and provides support to the director of International Initiatives.
• Manages and prepares confidential correspondence, drafts, edits, fact-checks, researches, formats, proofreads, and produces error-free correspondence.
• Responsible for all aspects of corporate credit card account processing, including organizing receipts, check requests, and expediting payments. Performs similar processing for other bills and invoices as assigned.
• Performs various general office duties as required by daily operations, such as providing phone and reception coverage and ordering and maintaining supplies.
• Works and communicates regularly with other academic/administrative offices throughout the University.

 

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

 

Management Responsibilities  

Guides work of other employees who perform essentially the same work and/or student workers. Organizes, sets priorities, schedules and reviews work, but is generally not responsible for final decisions in hiring, performance management or compensation.

         

Required Qualifications: Education and Experience        

• High School diploma required
• Minimum of three years of clerical experience.

 

Required Qualifications: Knowledge and Skills     

• Excellent organizational and communicative skills.
• Technical proficiency including Microsoft Word, Excel, Access, and PowerPoint.
• Able to take initiative and must be comfortable with multitasking.
• Must be collaborative and work well with others.
• Must be able to maintain a high level of professionalism and confidentiality.
• Mandatory Competency Testing.
• Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

         

Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria: $2,324.88

 

Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria: $2,324.88

 

Minimum Biweekly Salary for All Others: $2,133.10

 

Maximum Biweekly Salary for All Others” $2,133.10

 

Union Affiliation: Local 153

         

START DATE: ASAP

 

APPLY HERE: https://careers.fordham.edu/postings/8685

 

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools.  It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. 

 

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

 

Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories

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