Job Description

• Assisting with fiscal/budget, lease agreements, contracts, and MOUs
• Assists with purchasing and facilities management functions
• Coordinates and facilitates committee and board meeting documentation
• Support and manages agency federal and state reporting requirements
• Manages and communicates all internal document changes
• Coordinates and manages all leadership team activities and strategic planning meetings
• Monitors and manages major projects

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Demonstrates ability to coordinate effectively with leadership staff and outside constituents
• Demonstrates ability to communicate effectively orally and in writing
• Demonstrates ability to plan, develop and direct administrative operations of an agency sub-unit
• Working knowledge of business management, finance, procurement, contracting, personnel and facilities management –
• Working knowledge of applicable federal, state and agency regulations and policies
• Exceptional typing, proofing, mathematical and computer skills
• Exceptional ability to take accurate notes and work with data and figures.
• Exceptional, accurate communications skills to include grammar and spelling
• Knowledge of state purchasing procedures and financial record keeping.
• Ability to use and develop complex spreadsheets and data base software.
• Excellent communication, interpersonal and organizational skills
• Ability to effectively organize events, demonstrate leadership skills and sound decision making ability.
• Advance typing, computer, and training skills
• Experience in financial spreadsheets and record keeping
• Demonstrates experience in MS Office Suite or similar software including accurate data entry and ability to organize files, both electronic and hard copy

Additional Considerations

• Considerable Community College work experience
• Career Readiness Certificate

Operation of a State Vehicle Yes

Supervises Employees No

Required Travel

Posting Number CLS_3447P

Recruitment Type General Public - G

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 12/10/2024

Job Close Date 02/03/2025

Open Until Filled Yes

Agency Website www.southside.edu/employment-opportunities

Contact Name Jennifer Davis

Email jennifer.daivs@southside.edu

Phone Number 434-949-1048

Special Instructions to Applicants

Additional Information

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:  http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/79776