Maintain and enhance GRCC's grant accounting, budget and financial reporting systems. Research, analyze, plan and communicate vital financial information and recommendations to executive management, grant officers and others facilitating informed, sound decision making to meet the College's mission/ends.

Requisition ID: 716
Department: Accounting & Budgets
Group: Professional, Management, Administration (PMA)
Schedule: 40 hours/52 weeks
Compensation: OP4, $55,561
Benefits: Full-Time
Reports to: Controller
Posting Opens: 01/09/2025
Posting Closes: 01/23/2025

Essential Functions

• Perform accounting for grants in accordance with generally accepted accounting principles (GAAP) and Federal Uniform guidance. Ensure grant expenditures, invoices, and cash requests/drawdowns comply with applicable regulations and standards.
• Serve as liaison between grants office and grant managers, regularly meeting to review budget status and compliance.
• Provide training to grant managers on financial systems, processes, and compliance requirements.
• Monitor budget versus actual spending, review/approve grant expenditures, and consult with grant managers as necessary.
• Communicate effectively with supervisors, peers, subordinates, and external stakeholders to facilitate grant administration.
• Maintain a calendar of grant deadlines, reporting requirements, and key contacts for ongoing and upcoming grants.
• Assist in submission of accurate financial reports on a timely basis, ensuring compliance with funding agency requirements.
• Conduct final reviews of proposed grant budget spreadsheets to ensure accuracy and compliance and assist in developing grant budgets in the college’s ERP financial system, ensuring alignment with funding guidelines.
• Update and apply relevant knowledge of financial software and tools to improve the grant accounting processes. Analyze data and evaluate compliance with grant standards to identify and resolve potential issues.
• Make informed decisions on labor distribution adjustments and fringe benefits calculations for grants.
• Assist in preparing audit work papers for annual, state, federal, or internal audit requests.
• Ensure fixed assets purchased with grant funds are tagged and inventoried in the fixed asset system.
• Participate in grant development teams for federal proposals, providing budget guidance and recommendations
• Review Budget guidelines from requests for proposals and ensure compliance during the grant application process.
• Conduct post-award conferences for grant managers to ensure understanding of financial systems and processes.
• Support subrecipient monitoring evaluations, including risk assessment, audit reviews, and financial compliance monitoring.
• Stay abreast of changes in regulations, policies, and procedures related to grant administration.
• Contribute to updates to GRCC’s Grant Administration Guide and related office procedures.
• Work as part of the grant development and financial management teams to ensure seamless grant administration. Collaborate with internal and external stakeholders to align grant activities with institutional goals.
• This role is a Campus Security Authority (CSA). CSAs will be trained and responsible for reporting Clery Reportable Crimes to Campus Police as required by the Clery Act.
• Perform other related duties as assigned.

JOB SPECIFICATIONS

Education

• Bachelor's degree (B.A.) in Accounting or Business; three years related experience and/or training

Work Experience

• Three years of experience in grant or fund accounting work required, in a higher education setting highly preferred.
• Experience must demonstrate the ability to report and maintain compliance on multiple grants or possess similar work experience required.
• Experience working with Enterprise Resource Planning software and procedures, including system design/setup preferred.

Skills

• Advanced Data Analysis & Technical Accounting Proficiency
• Organizational & Project Management
• Interpersonal & Communication
• Leadership & Supervisory
• Adaptability & Professional Development

Physical Demands

• Ability to lift and move up to 25 pounds
• Ability to sit for extended periods of time
• Standing for an hour or more during presentations and events

Mental Demands

• Must demonstrate attention to detail, organizational skills, financial accountability, strategic thinking, sound decision-making, and problem-solving ability
• Ability to work under pressure and in an environment with frequent interruptions
• Must use good judgment in handling sensitive, confidential, or difficult situations in a pleasant and professional manner
• Ability to perform routine and unexpected duties with minimal supervision
• Ability to take direction, use discretion, and maintain a high degree of professionalism and responsiveness in daily interactions with a broad range of stakeholders
• Willingness to work as a part of a team and lead projects

Working Conditions

• GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website.
• Ability to function effectively as a member of a team in a multi-person and high volume academic and student affairs department
• Ability to work flexible hours as needed. May require occasional evening and weekend hours
• Some travel may be required to participate in professional organizations and conferences

BENEFITS

• Health Coverage: Six health insurance plan options, including one with no health insurance premiums.
• Time off: Enjoy substantial vacation time.
• Wellness Program: Access resources for physical and mental wellbeing, and an onsite gym membership.
• Continuous Learning: Career development and educational opportunities.
• Retirement Plans: Secure your future with our retirement options, including the state retirement plan or a 401A with a 12% employer contribution.

NEXT STEPS / APPLICATION PROCESS

• Please fill out an application at https://www.grcc.edu/jobs. Submit a cover letter and resume. The opportunity to apply for this position will close at the end of the day on the close date referenced at the top of this job posting.

• Predictive Index Assessment (behavioral & cognitive) REQUIRED: In order to have your application considered, you must complete the assessments: https://assessment.predictiveindex.com/bo/8MMT/grants_accountant

HIRING PROCESS

GRCC uses an Evidence Based Selection Process, where we make data driven hiring decisions to help mitigate bias throughout the hiring process. As part of this process, candidates will participate in assessments (cognitive and behavioral), reference checks and interviews.

Individuals with diverse backgrounds are encouraged to apply. Grand Rapids Community College is an equal opportunity employer. Visa sponsorship is not available.

NONDISCRIMINATION STATEMENT

Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all programs, activities, services, employment and advancement including admissions to, access to, treatment in, or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further information may be obtained from the EEO Office or the Office of General Counsel, 143 Bostwick Avenue NE, Grand Rapids, MI 49503-3295.